View Full Version : Suggestions for STP '11

Great Guinness Ghost
07-28-2010, 06:33 PM
Before I post any suggestions I have to say "thank you" & "congratulations" to the entire Obs staff, the volunteers, and sponsors for yet another wonderful event. I don't know if it could get any better. But if any of these ideas help no matter how trivial, then so be it. Here are a few we had.

Fri. night reg. party: NONE

Sat. after dinner party:
1) bottled water at check in desk and food line
2) 6 strategically placed fans for circulation
3) sponsors posters placed on the west wall (shade)
4) demo tents (like backpacker mag. ) set up on east side of main tent so spectators dont stare at sun for 90 min.

Still a great time....................Anyone else?

rockin rex
07-29-2010, 06:20 AM
I was surprised they didn't do anthing for the kids that climbed. Madison still remembers and talks about being the youngest hiker to climb 2 years ago. I think it is so awesome to see kids climb Washington and I just think they should get a piece of the spot light. Also what about a wrap up page with the hike and the winners at the after hike party. This would be a nice thing to give to those who were kind enough to donate. I Think that it is important for those who donate to really understand what they are donating to. Just some thoughts. Overall a GREAT event and very well run.

Snow Miser
07-29-2010, 07:51 AM
I thought every bit of the event was great this year. The food and drink were excellent. Many thanks to everyone involved who made it possible. A few suggestions I have would be to:

- definitely keep the Kick-Off Party at the Discovery Center. That was much nicer than the year before at Flat Bread.
- kick around ideas like Rex suggested and do more for the kids. Recognition for the youngest hiker, awards for just the kids, maybe a momento for each kid like a little weather info book (I bought one of those the first time I went up the mountain and it sparked my interest in how weather works). I would be willing to pay a little extra for a give away like that.
- have fans for sure. It was a bit warm under the tent.

Other than that, fantastic time this year.:)

KD Talbot
08-05-2010, 09:30 AM
Again I want to echo the sentiments of others here that this was a great event! Thank you for your time and effort to make this something to look forward to each year!

As great as this was, like anything, there is always ways it could be made even better.

This would be my one suggestion and it is a major one and may not be feasible, but here goes:

I think the concert should have been Saturday Night right at the tent at the base of the Auto Road immediately following the awards dinner.

Logistically it was complicated for us to arrive, check in, eat, set up camp 30 miles away in Gorham, and then travel back to North Conway for the concert. We didn't make it.

Granted we arrived Thursday and hiked Friday and didn't feel like making the trip to NC after hiking, cleaning up and eating, but I can imagine the scenario for many involved getting out of work Friday, loading up, driving up, dealing with the traffic in North Conway, checking in, trying to eat and going to wherever they were staying, unpacking, getting set up, etc.

It's a little too much.

My suggestion is leave Friday Night open to check in only. Maybe some food. Too many other things to deal with that day.

Saturday we hike, have the awards and we're all wound up with nowhere to go. I think that is when I'd like to kick back and have a few beers with friends while listening to a concert. I didn't have to drive 30 miles back into the traffic I already fought for several hours earlier to get to the concert, and I don't have to then drive 30 miles back at night in moose country.

Having it at the tent at the base of the Auto Road would increase gate sales as well and give an opportunity to reach potential new members who might drop in from the Auto Road, nearby campgrounds and drive-bys for the concert. Believe me, Saturday Night in a campground young families and many other folks are looking for something to do with the kids or whatever. I think this is a good opportunity to attract many potential new members.


08-05-2010, 09:58 AM
I did not hike but, I did volunteer all day Friday and Saturday and I have to agree with the comments so far "This was a GREAT event and it was well planned out". Thank You to the MWO staff, Hikers, volunteers and sponsors.

Having said that I agree with Kevin 100%. Volunteering all day Friday, attending the kick-off party at WDC, having to drive back to my campsite and knowing I had volunteering responsibilies all day Saturday. I did not attend the Concert in NC.

I know the Auto Rd folks had liability concerns about people leaving the After-party dinner and driving up the road to the summit but, a simple fix to that would be to block the road past the tents, not just at the toll house and put two volunteers there. With a beverage of course, they could still hear the concert.

Also Rex mentioned awards speficially for kids who hiked. I registered kids Friday night and they actually got their donations on their own. That in itself deserve acknowledgement.

Thanks for letting me be part of STP 10, my first volunteering opportunity and hopefully not my last.

Snow Miser
08-05-2010, 11:32 AM
I too agree with Kevin's idea 100% about the concert. Saturday after the dinner would be an excellent time to kick back and listen to some music and chat more with each other. We decided after the Kick-Off Party to forgo attending the concert, knowing we had to get up at 3am to hit the trail in time.

STP is a great event, and I am sure it will be fine tuned as each year goes by.:)

08-05-2010, 08:34 PM
i think the concert was just for the big 10 year STP so i dont think we need to have another one next year . we did have a good time going back to Kevins camp site and talking with every one there ,next time i will stay longer .
the Kick-Off Party at the Discovery Center was a very good idea good food ,drink and people . the check in went very fast ,to fast i still had to hang around to say hi to people lol
so now mater what you do i will still be there year after year

08-10-2010, 01:49 PM
Make the minimum online donation $5.00 or even $1.00. I am confident I could have raised an additional $1,000.00 if the minimum donation were less than $10.00.

BTW, the event was one of the best I have ever participated in. I was really impressed with the smooth check-in process and how helpful and friendly everyone was. I'll be back.

08-10-2010, 02:32 PM
Smooth, that's because I checked you in. :cool:
I'm kidding, everyone I volunteered with was friendly and very helpful

08-10-2010, 03:00 PM
Mitch checked me in. Now, how many times do you remember the name of the volunteer who checked you into an event, any event?

08-10-2010, 06:44 PM
i dont remember who checked me in as long as i got checked in

08-11-2010, 12:12 AM
Thanks for the feedback, everyone! We're looking at making a few changes for next year, so your input has been very helpful. Cara is working on a survey that she will circulate to all STP participants, on the STP site and here in the forums. Keep an eye out for that and please continue to chime in with your feedback.

As for the concert, it was a lot of work, a lot of fun and a great way to "go big" and celebrate the tenth year of this amazing event. I don't think we'll be doing it again next year, but it was a memorable way to celebrate.

Three big things that we are wrestling with:

1. Growing the event while having an eye on the sheer volume of hikers out on the trails. 479 people hiked this year, and we're comfortable with that. We'll soon be consulting with the Forest Service to get their take on where we should cap this event, because stewardship is obviously a very important issue.

2. Maintaining the momentum and keeping it fresh every year. We've all done various events and the best ones are those that step forward each year in some way. Word of mouth is what has taken STP from good to great. There is now a great community of STP hikers and friends that has grown and we want to continue nurturing that aspect. We want everyone to do it again and again, so we need to focus on keeping it fresh and new.

3. Structural changes, such as one day vs. two days, earlier start to the after party, having a trailhead presence on both sides of the mountain, registration fee to offset expenses vs. higher minimum fundraising requirement, etc. Lots to consider here. The biggest challenge is that nearly 600 people registered and less than 500 did it. That's a lot of food, tables and chairs that were ordered for the after party that went unused and/or wasted. So we need to figure out a way to "lock people in" better so that registration carries a bit more weight. Many have also suggested having a trailhead presence on the west side, which we are strongly considering. We're also considering moving the fundraising requirement up a bit to manage STP's growth-- this may not happen in 2011, but it's been on the table for a couple of years. We're also thinking about having two days of hiking with Saturday's after party being the centerpiece of the event-- again, maybe not in 2011, but possibly down the road a bit.

So there's a few things to chew on-- feel free to post your comments and definitely complete the survey when it's available.

Thanks again for everything! We're edging closer and closer to the $200k mark, as late pledges trickle in. What an accomplishment! Thanks!!

My best,
MWO Staff

08-11-2010, 09:25 PM
The biggest challenge is that nearly 600 people registered and less than 500 did it. That's a lot of food, tables and chairs that were ordered for the after party that went unused and/or wasted. So we need to figure out a way to "lock people in" better so that registration carries a bit more weight. Many have also suggested having a trailhead presence on the west side, which we are strongly considering.

My best,
MWO Staff

the extra 100 people that did not make it to the dinner did they get to the $100 min ? thats why i put in the first $100 my self to cover the cost of the food and to get my goodie bag
as far as having a 2nd trailhead presence they should start at 4 am thats when a lot of people are starting lol just kidding

i dont care what happens i still love helping the MWOBS out and having a good time with friends

good job every one

08-11-2010, 09:25 PM
The 2-day idea I think is worth considering. We had it this year in a small way. Some folks saw that Friday's weather was better and they hiked then. The interesting thing is some folks (like me) find it hard to hike up and down and be at the after party in time to get food - all in one day. So, we have opted to get a ride down. If we hiked on Friday and still had Saturday for the after party, it would work well for us. Some might go for a ride to the summit on Saturday to meet friends as they hiked - or do a small hike - or hang out. There may be a way of "endorsing" the 2-day concept a bit more by just publicly saying it is an option. But, still have the trailhead support be there only on Saturday for 2011. Then maybe do something more in 2012. I think we already have a foot hold in the 2-day event concept.

08-11-2010, 11:22 PM
the extra 100 people that did not make it to the dinner did they get to the $100 min ? thats why i put in the first $100 my self to cover the cost of the food and to get my goodie bag

Charlie, it ended up that 479 people qualified for the event by hitting the $100 minimum, but we had no way of knowing whether any of the remaining 100+ people raised the money offline and were planning to just show up. So several Obs staff members actually committed the time to call each of those people to ask if they were indeed coming. A small number canceled, some said "Of course I'm coming!" and the rest never returned the calls. But there was just no way to know, and running out of food simply wasn't an option. We really had no choice but to prepare for the majority of them to be there.

By the way, are we all on board with the idea of bringing the turkey dinner back? It's comforting to know that our most vocal complaints were about the lack of turkey!

MWO Staff

08-12-2010, 09:16 AM
I liked the BBQ dinner - and Hart's did a nice job with it. But, the turkey dinner they provide is awesome. My vote is still there for turkey.

Snow Miser
08-12-2010, 09:35 AM
I must say, Brad's idea of a 2-day event would be very nice. Perhaps even some type of modified 3-day. The Kick-off Party and registration could be on Thursday. Friday would be just for hiking, so we're not racing up and down the mountain, trying to make it to the dinner. Then Saturday would be a leisure day for checking out sponsor' booths, driving up the mountain, hanging out, etc. Finally, capped the day off with the dinner and awards ceremony. I know some don't have that much time to attend, but planning a year in advance it may be possible for most to work things out. Food for thought?

08-12-2010, 04:26 PM
thanks Scot i would be willing to pay for my dinner to lock in the count .maybe have a dead line for people pay and to say weather they are eating
this year the food was good and i like it better turkey but if more people want turkey then thats ok also as long as its good food i will eat any thing

08-13-2010, 06:20 AM
I too like the two day suggestion. I would have gone up on Friday for STP 2010. Wish I had gone up on Friday instead of Saturday. I would drive up the day I did not hike up. The dinner was great but I hate, really hate it when food is wasted and/or thrown away. I would be happy to paid a fair price for my meal and make reservations in advance.